HR Admin Staff (C&B)

Summary

-    Manage and execute the entire employee lifecycle (from onboarding to offboarding).
-    Manage the legal accuracy of labor contracts and amendments, while supporting general administrative operations to ensure smooth office workflows.
 

Main Responsibilities

Onboarding:  

1.    Collect, verify, and archive new hires' employment profiles and documents.
2.    Input and update employee information into the HR management system accurately.
3.    Ensure all new-hire profiles and required documents are fully collected.
4.    Support new hires post-onboarding by addressing their queries and assisting them through the integration process.

Offboarding: 

1.    Receive resignation letters and guide employees through the handover process for assets and tasks in accordance with company regulations.
2.    Promptly update resignation dates in the company’s HR management system.
3.    Verify and remind departing employees to complete all handover procedures on their last working day.

Labour contract: 

1.    Ensure all employees have signed labor contracts and that these are filed in their P-files (Personnel files).
2.    Prepare labor contracts, obtain signatures 5 days prior to expiration, and deliver them to employees within 7 days after their contract or probation period expires.

Others:  

1.    Ensure P-files for new employees and offboarding documents for resigned employees are safely stored in the HR archive.
2.    Digitize active employee profiles and offboarding records into the HR system.

• College or Bachelor's Degree; Preferably in Business Administration or related fields
• 2nd language ability: Intermediate level (English/Second language)
• Computer usage ability: Proficient in MS Office (Word, Excel, PowerPoint)
• Related experiences: At least 1 year of working experience in Human Resource Management at an equivalent level. 

Essential Capabilities: 

1.    Junior-level problem-solving skills.
2.    Proactive communication with all employees.
3.    Service-oriented mindset when communicating with employees.
4.    High attention to detail (Carefulness).

5.    Willingness to take on additional tasks

• 2-month probation with 100% salary, fully covered by social insurance during this period.
• 12 annual leave days.
• Fully provided with necessary working equipment.
• Comprehensive insurance package: Social Insurance, Health Insurance, Unemployment
• Insurance, and Private Health Insurance.
• Young, dynamic working environment with great opportunities for career growth and advancement.