Receptionist

Purpose and Objective of this position:

The Receptionist is part of the GA team and is responsible for professionally handling incoming calls, welcoming and assisting visitors, and providing general administrative support as assigned by Management.

Essential Job Duties and Responsibilities:

• Answer and transfer incoming calls in English and Vietnamese in a professional manner; take clear and accurate messages when required.
• Warmly greet and welcome guests and visitors, providing a professional first impression of the Company.
• Coordinate with Airport Authority and Immigration Police to arrange and process entry passes.
• Maintain the cleanliness and appearance of the reception area, meeting rooms, and canteen area.
• Carry out procedures related to the company’s official letter
• Maintain and update telephone, attendance, and supplier lists; handle incoming and outgoing mail.
• Supervise cleaner performance and coordinate with drivers for transportation arrangements.
• Perform various administrative tasks, including company stamp management, stationery, photocopying, newspapers, payment claims, taxi vouchers, document filing, insurance claims, plant arrangements, food and beverage arrangements, hotel/air ticket/restaurant bookings, and IT coordination.
• Maintain good relationships with suppliers and ensure polite and professional communication at all times.
• Provide general administrative and clerical support to the GA team and other departments as assigned.
• Perform any other duties and tasks assigned by Management.

• Educational Requirements: College or Bachelor's degree in Business Administration, Hospitality, English, or a related field.
• Work Experience: At least 6 months of relevant experience is preferred. Fresh graduates with strong academic performance are encouraged to apply.
• Equipment/Tools: Computer, office equipment, and MS Office programs.

• Critical Skills: 

  - Good command of English (written and spoken).

  - Good organizational and communication skills.

  - Good interpersonal skills and ability to work effectively with different stakeholders.

• Other: Professional and well-presented appearance.

• Full statutory insurance in accordance with regulations (based on full salary)
• Personal health insurance
• 12 annual leave days + paid sick leave
• 13th-month salary + bonus (if any)
• Phone and meal allowances
• Monthly team lunch
• Other benefits in accordance with company policies